A Written Information Security Plan As An Important Tool for HR and Benefits Administration
The IRS recently highlighted the importance of maintaining a Written Information Security Plan to protect sensitive HR and benefits data from cyber threats.
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HR Compliance
Guidance on hr compliance administration and compliance — practical resources for employers, brokers, and benefits teams navigating real operational questions.
142
HR Compliance Articles
Available in the BAS resource library
142 Articles
Educational Assistance Programs: A Valuable Benefit for Employee Development
Educational assistance programs let employers help pay employees' tuition and student loan expenses tax-free, and new IRS guidance clarifies how they work.
Practical Steps Employers Can Take to Reduce ACA Penalties
Most ACA penalties stem from operational issues that occur throughout the year, not just year-end reporting.
Returning Employees to Benefits After Leave
When employees return from leave, careful coordination of benefits, payroll, and eligibility records can help prevent coverage gaps and compliance issues.
Understanding Medical Loss Ratio (MLR) Rebates
As MLR rebates begin arriving, employers should understand the rules governing who is entitled to the funds and the options for using them.
Why HR Should Regularly Review User Access to Benefits Systems
HR and benefits departments should regularly review who has access to enrollment, payroll, and carrier systems to reduce security risks before problems arise.
Hiring Young Workers This Summer
Hiring workers under age 18 requires additional compliance responsibilities under the Fair Labor Standards Act's child labor provisions.
What Federal Eligibility Verification Rules Can Teach Private Employers
A new OPM rule on federal health plan eligibility verification offers practical lessons for private employers managing dependent audits and qualifying life event documentation.
What Federal Eligibility Verification Rules Can Teach Private Employers
Employer-sponsored health plans should ensure only eligible dependents are covered and mid-year election changes are properly documented and verified.
HHS Releases Updated HIPAA Security Rule Guidance Materials
HHS confirms that HIPAA compliance is not a one-time exercise, but an ongoing process that requires organizations to continuously assess, manage, and reduce security risks.
State Paid Sick Leave Laws
Recent analysis from the Congressional Research Service (CRS) highlights how paid sick leave continues to evolve across the United States, with growing state-level...
Compliance and Strategy for Eligibility Waiting Periods
Health plan waiting periods may cause compliance issues if not structured properly.
HIPAA in HR Departments
HIPAA is often associated with healthcare providers, but it also has important implications for employers that sponsor group health plans.
Navigating New Hire Waiting Periods
Employers understand the importance of managing new hire waiting periods efficiently and precisely.
Avoiding Shared Logins in HR and Benefits Administration
In HR and benefits administration, system access is often shared informally to save time or simplify workflows.
Recognizing Suspicious Requests in HR and Payroll
HR and payroll teams are frequent targets for fraud because they manage some of the most sensitive employee information and financial transactions within an organization.
Simplifying New Hire Waiting Periods: MyEnroll360's Customizable Controls for HR Professionals
MyEnroll360 empowers HR professionals with granular control over new hire waiting periods.
Why Mid-Year Benefits Changes Can Create Risk
Open enrollment tends to get the most attention, but common compliance challenges arise during the year when employee changes occur.
IRS Tax Withholding Estimator
The IRS has a free online Tax Withholding Estimator employees may use to evaluate their withholding elections.
Question of the Week - HIPAA Notice of Privacy Practices
Q: I heard the government released an updated model HIPAA Notice of Privacy Practices. What is the HIPAA Notice of Privacy Practices and when do employees receive it?
Who Has Access to Employee Benefit Data and Why It Matters
Employers should consider implementing a role-based approach to manage access to benefits information.
Why Payroll Data Is Important for ACA Compliance
Payroll records help determine if employees qualify as full-time under ACA rules and if coverage must be offered.
Embedded AI Tools and HR Data: Understanding the Risks
Artificial intelligence is increasingly built directly into everyday workplace software.
Understanding HIPAA Protections for Group Health Plans
HIPAA protections are important for ensuring compliance and supporting employees during coverage changes.
HHS Issues Updated Model HIPAA Privacy Notice
Covered Entities must revise their privacy notices to comply with legal changes.
A Plain-Language Guide to Benefits Terms
Health and benefits materials use a lot of specialized language that comes up not just during open enrollment, but anytime you use your coverage, review a paycheck, submit a...
Using MyEnroll360 to Simplify ACA Compliance While Entering Hours
For HR professionals seeking an efficient and hassle-free solution for Affordable Care Act (ACA) data collection and reporting, look no further than MyEnroll360.
Why Printing Payroll and HR Documents Creates Unnecessary Risk
Printing payroll and HR documents can expose sensitive employee information, making it important for HR teams to limit paper records and rely on secure digital access whenever
MyEnroll360's Waiting Period Operational Controls
MyEnroll360 may be configured to apply controls on new hire waiting periods at the location, division, or plan level for maximum flexibility.
ACA Compliance for Holiday Hiring: Managing Seasonal, Variable Hour, and Part-Time Employees
Many employers bring on short-term or part-time help at the end of the year to support holiday operations.
Giving Back to Our Community
As the holiday season approached this November, the BAS Cares Team invited employees to take part in Greater Valley Forge’s 14th Annual Food Drive supporting families within...
Why HR Should Watch for Payroll and Direct Deposit Scams
Payroll and direct deposit scams continue to rise, and HR teams are often the primary targets.
The Dangers of Shadow IT: Why HR Teams Should Avoid Unapproved Apps and Extensions
Shadow IT refers to any software, app, or browser extension that employees download or use without approval from the organization’s IT or security team.
AI Tools and Safe Usage at Work
HR plays an important role in guiding teams toward safe and responsible AI practices.
Understanding High Deductible Health Plans and Health Savings Accounts
High Deductible Health Plans, or HDHPs, are medical plans that require you to pay a higher annual deductible before the insurance company begins covering most services.
Life and Disability Coverage for Changing Workforces
A review of life and disability programs helps ensure these benefits continue to meet employee needs and employer obligations.
Protecting Employee Data Requests from Identity Theft and Social Engineering
Employee data requests are a normal part of HR operations, whether an employee asks for a copy of a pay stub, a former worker requests their W-2, or someone inquires about...
Improving Employee Engagement with HSAs
As open enrollment approaches, HR teams have an opportunity to help employees better understand and maximize one of the most powerful tools for managing healthcare costs, the...
The Importance of Timely Data Updates for ACA Compliance
Early fall is the most important time to review and reconcile employee data to ensure accurate Form 1095-C reporting
BAS Cares: Honoring Veterans Through Creativity and Compassion
The BAS Cares Team proudly joined the Upper Merion community to support Veterans.
Understanding Gig Workers and ACA Compliance
As employers continue to adapt their workforce models, including the use of gig workers and independent contractors, it's important to understand how these arrangements...
HHS Releases Updated HIPAA Security Risk Assessment Tool (Version 3.6)
There is an updated version of the HHS Security Risk Assessment Tool which helps organizations evaluate and manage risks to PHI.
Self-Auditing for Compliance: Using the DOL’s PAID Program to Address Wage and Leave Violations
The U.S. Department of Labor offers an opportunity for employers to identify and correct wage and leave practices that may be out of step with federal law.
ACA Compliance Alert: Don't Overlook Dependent Social Security Number Requirements
Employers must collect Social Security Numbers for everyone with health coverage.
Disaster Preparedness for Peak Risk Season
HR professionals should make sure their organizations are prepared for potential disasters that could compromise sensitive data.
Managing ACA Compliance Across Multiple Locations: A Practical Guide
with Our Affordable and Accurate Solution Multi-location employers face a unique ACA compliance challenge: maintaining consistent, compliant benefits administration across...
ACA Compliance: Determining Full-Time Employee Status
BAS’ ACA Data Collection and Reporting Service can manage monthly or look-back measurement of full-time status helping HR teams stay compliant while reducing administrative
Protecting Employee Information: IRS Tools and Multi-Factor Authentication
Strong identity verification tools such as MFA and IRS-provided protections can help reduce the risk of tax-related identity theft.
Voluntary Self-Audit Program Returns for Wage, Overtime, and FMLA Compliance
The U.S. Department of Labor has reinstated a self-audit initiative that allows private employers to identify and resolve potential wage and leave violations under federal law.
MyEnroll360's ACA Compliance and Data Entry
For HR professionals seeking an efficient and hassle-free solution for Affordable Care Act (ACA) data collection and reporting, look no further than MyEnroll 360 .
Hiring Summer Help? Keep ACA Compliance in Mind
Whether your organization hires interns, part-time staff, or other short-term workers to cover increased demand, understanding how these hires affect your ACA obligations is...
Reducing Risks When Employees Leave
Secure offboarding is just as important as onboarding when it comes to protecting your organization.
“Wait—Can Ally Really Answer That?” Surprising (But True) Questions Our AI Can Handle
Think Ally just handles the basics? Think again. Discover some of the unexpected, helpful, and surprisingly specific questions our AI assistant can answer—24/7.
Managing Benefits for Remote and Multistate Employees
HR teams benefit from understanding rules that apply to employees in various states.
Mid-Year ACA Compliance Review
A mid-year ACA checkup helps ensure that your organization is on track to meet employer mandate requirements, avoid penalties, and simplify year-end reporting.
Introducing Ally: BAS Launches AI-Powered Help Center for Smarter Benefits Support
Explore BAS’s new AI-powered Help Center, designed to make benefits easier. Meet Ally, your 24/7 virtual assistant, built to deliver fast, accurate support for employees, HR
ACA Compliance Reminder: Collecting Dependent Social Security Numbers
Employers must collect Social Security Numbers for both employees and covered dependents.
ACA Compliance and Data Entry with MyEnroll360
With its user-friendly compliance tools, BAS takes the stress out of ACA administration, providing robust support for record-keeping, tax forms, and IRS e-filing.
AI in HR: What Tools Are Actually Helpful for Benefits Administration
AI has value in benefits administration, but traditional approaches might serve organizations better in some circumstances.
Due Diligence Considerations for ACA Compliance in Mergers and Acquisitions
Beyond standard benefits integration, M&A activities trigger specific ACA employer mandate considerations that require careful navigation.
Protecting Personal Information at Work
As HR professionals, we know that protecting personal information is vital to building trust with employees, safeguarding sensitive company data, and staying compliant with...
Secure Termination Practices
When an employee leaves the company, whether voluntarily or involuntarily, offboarding involves more than returning equipment and conducting exit interviews.
New Client Setup with BAS
BAS makes sure the new account implementation process is thorough, communicative and simple.
Protecting Records Before a Disaster Strikes
An emergency preparedness plan must include protections for important HR records.
Benefits Customization: Meeting Diverse Needs Without Administrative Chaos
The era of one-size-fits-all benefits packages is fading as organizations recognize the diverse needs of today's workforce.
HR Departments As Prime Targets for Social Engineering
HR departments have become particularly attractive targets for cybercriminals employing social engineering tactics.
Retention Strategies for a Multi-Generational Workforce
Today's workplace presents a unique historical phenomenon: five generations potentially working side by side, each bringing distinct expectations, communication styles, and...
The Hidden Compliance Risks in Benefits Communications
Even the most well-designed employee benefits program can create legal exposure if communications aren't managed properly.
Understanding ACA Compliance and Form 1094-B/C Transmission Requirements
Transmitting information to the IRS properly is an important part of satisfying ACA obligations.
Health Plan Cost Containment Strategies That Don't Reduce Coverage
In the face of continuously rising costs, HR departments are trying to manage expenses without diminishing the quality of employee benefits.
Social Engineering Red Flags: Helping Employees Identify Fake "Boss" Requests
As HR professionals, educating your workforce about social engineering threats is increasingly important.
ACA Compliance for Multi-State Employers: Navigating Varying Requirements
Employers with a national workforce must comply with federal and state-specific health care reform rules.
Ensuring HIPAA Compliance in MyEnroll360
BAS’ MyEnroll360 system is fully HIPAA compliant ensuring PHI is handled with the highest standards of security and confidentiality.
Strategies for Boosting Employee Engagement
Employee engagement is an important for workplace productivity, job satisfaction, and employee retention.
Understanding Marketplace Coverage
Employers should stay informed about Marketplace changes, as they can impact workforce healthcare decisions.
The Importance of a Disaster Recovery Plan for HR Departments
A well-structured HR disaster recovery plan is important for maintaining operations, protecting sensitive employee data, and supporting employees during crises.
Using Employee Benefits as a Strategic Tool for Hiring and Retention
HR professionals can leverage benefits as a strategic tool to improve recruitment efforts and enhance employee retention.
Health Savings Accounts in 2025
As healthcare costs continue to rise, Health Savings Accounts are a popular tool for employees who want to manage their medical expenses.
Proposed Updates to the HIPAA Security Rule
Department of Health and Human Services (HHS) Office for Civil Rights (OCR) announced proposed changes to the HIPAA Security Rule, marking the first update since 2013.
Understanding the Consolidated Appropriations Act Gag Clause Prohibition: What Plan Sponsors Must Do
Employers should make sure their health plans comply with the gag clause prohibition.
Understanding Form 5500 Updates for Health Plans
The IRS, Department of Labor (DOL), and Pension Benefit Guaranty Corporation (PBGC) released updates to Form 5500 for 2025 filings.
BAS Embraces the Spirit of Giving
At BAS, giving back to the community is not just a seasonal tradition—it’s part of who we are.
Important ACA Compliance Timeframes
Employers who use BAS for ACA data collection and reporting should pay close attention to upcoming compliance dates.
Safe Harbor Compliance Review
Employers should review their affordability safe-harbor designations for ACA compliance.
HIPAA Compliance and Health Plan Security: Key Updates from HHS
Health plans and employers should review their HIPAA compliance procedures regularly.
Preparing for ACA Compliance
These forms must be distributed to employees and filed with the IRS by early next year, making fall the ideal time to start organizing and ensuring compliance with ACA...
Cybersecurity Compliance and Health Plans
The government released confirmation that its cybersecurity guidance applies to health plans.
BAS Account Setup and Implementation
BAS ensures a thorough, communicative and comprehensive implementation process for all services and accounts.
New HIPAA Rule on Protected Health Information and Reproductive Health Care
The Department of Health and Human Services (HHS) issued a final rule that impacts employer-sponsored group health plans and their business associates (“Covered Entities").
HR Should Encourage End-of-Summer Tax Checkup
As the summer winds down, the IRS is urging taxpayers to review and update their tax withholding or estimated payments to prevent unexpected tax bills next year.
The Importance of Facility Access Controls in Security Compliance
As cyber threats increase, ensuring physical security measures are in place is just as important as protecting against digital breaches.
HR and NIST Requirements for Vendor Management
Understanding NIST security requirements is essential for HR professionals who play a role in selecting, managing, and monitoring vendor relationships.
Enhancing Employee Well-Being: The Importance of Offering Wellness Benefits
As HR professionals, one of our primary goals is to foster a supportive and productive workplace environment.
New Hire Waiting Period Management in MyEnroll360
Employers understand the importance of managing new hire waiting periods efficiently and precisely.
Best Practices for HR Professionals Using AI Tools
While AI offers significant benefits, it is important to be aware of the security implications of sharing sensitive data.
Enhancing Employee Benefits
Enhanced benefits offerings are important for attracting and retaining top talent.
HHS Settles HIPAA Security Violations with Healthcare Provider Following Ransomware Attack
The Department of Health and Human Services (HHS) reached a settlement over potential HIPAA Security Rule violations following a ransomware attack on a healthcare provider...
BAS Cares: Making a Difference at Mitzvah Circle
BAS’ community service team, “BAS Cares,” recently volunteered at Mitzvah Circle, a local non-profit dedicated to providing hope and restoring dignity to individuals and...
Conducting a HIPAA Risk Assessment: Essential Steps for HR Professionals
Safeguarding health information is not just a best practice—it is a requirement under the Health Insurance Portability and Accountability Act (HIPAA).
BAS’ ACA Compliance and Data Entry
With its user-friendly compliance tools, BAS takes the stress out of ACA administration, providing robust support for record-keeping, tax forms, and IRS e-filing.
Understanding Health Plan Waiting Periods for ACA Compliance
The ACA sets specific guidelines that employers must follow to ensure their health plans comply, particularly when it involves the timing of employee enrollment.
Empowering Small Businesses with Resources from Benefits.gov
Small business owners face many challenges, particularly relating to employee benefits and financial resources.
HHS Updates HIPAA Breach FAQs
Department of Health and Human Services’ Office for Civil Rights (OCR) recently updated its FAQs on their webpage regarding the cybersecurity incident at Change Healthcare, a...
Navigating ACA Compliance for Summer Help
Understanding how the ACA works with temporary summer employees is important to avoid penalties and ensure smooth HR operations.
Updating Compliance: The FTC Enhances Health Breach Notification Rules for Non-HIPAA Entities
The HIPAA Breach Notification Rule requirements have been updated and now require certain entities to notify individuals, the FTC, and sometimes the media about breaches of
Noncompete Agreements are Challenged
Federal Trade Commission (FTC) enacted a final rule banning most new noncompete clauses in employment contracts.
Understanding the Affordable Care Act's Employer Mandate and Compliance Obligations
Employers should understand ACA compliance and look out for common mistakes that may lead to tax penalties.
OCR Updates Guidance on HIPAA Tracking Technologies
Department of Health and Human Services (HHS) recently revised its guidance on the use of online tracking technologies by Health Insurance Portability and Accountability Act...
Ensuring Health Coverage for Full-Time Employees
The importance of reviewing full-time hour measurement period results cannot be overstated.
IRS Warns of Fake Charities Exploiting Generosity in 'Dirty Dozen' Scam Alert
The IRS has issued a warning as part of its annual "Dirty Dozen" tax scams, alerting individuals about the prevalence of fake charities exploiting people's generosity,...
OCR Reports to Congress on HIPAA Compliance and Breaches of Unsecured Protected Health Information
Department of Health & Human Services Office for Civil Rights (OCR) recently issued two reports to Congress on Health Insurance Portability and Accountability Act of 1996...
Enhancing Benefits Administration Efficiency: MyEnroll360's New Hire Waiting Period Management
MyEnroll360 provides configurable controls for managing new hire benefit waiting periods.
New Guidance on Tracking Technologies and HIPAA
Department of Health and Human Services' Office for Civil Rights (OCR) recently issued a Bulletin emphasizing the obligations of HIPAA covered entities and business...
Enhancing Cybersecurity: New Guidance for HIPAA Compliance and Risk Management
The Department of Health and Human Services (HHS) and the National Institute of Standards and Technology (NIST) released new guidance, SP 800-66 Revision 2, aimed at...
HIPAA Breach Sparked by Rogue Employee
Employers should monitor security protocol for employees with access to personal data.
Another Compliance Date - HIPAA Breach Notifications Due Today!
Covered entities experiencing a breach of unsecured protected health information must report the breach to the OCR.
BAS' Optimized ACA Employee Hours Upload: Streamlining Compliance Efforts
Streamline ACA compliance with BAS' MyEnroll360 for easy tracking, error reports, and real-time updates.
The Importance of Updating HR on Life Changes
As HR professionals, we understand the pivotal role that accurate employee information plays in payroll processing and benefits administration.
HR Professionals Guide for DOL Poster Compliance
Understanding these requirements is essential for HR professionals to ensure their organization remains in adherence to applicable labor laws.
Deadline Approaching for California Health Coverage Compliance
In California, compliance with health coverage regulations is important for residents and employers alike.
HIPAA Resolution Agreement for Phishing Cyberattack
Department of Health and Human Services' (HHS) Office for Civil Rights (OCR) reached a resolution agreement involving a phishing cyberattack.
Reminders for ACA Compliance in the New Year
At the beginning of the new year, businesses must gear up for Affordable Care Act compliance.
HHS Settlement: HIPAA Violations upon Ransomware Attack
Department of Health and Human Services (HHS) entered into a settlement agreement on October 31, 2023 with a Massachusetts-based medical management company.
Important ACA Compliance Timeframes
If you use BAS for your ACA data collection and reporting, please pay close attention to upcoming compliance dates.
Navigating Affordable Care Act Compliance for Employers: Understanding Controlled Groups
Employers should review their affiliated companies to determine if they are part of a controlled group and subject to ACA requirements.
The Latest Changes to Form 5500
Filing Obligations for Healthcare Plans: Pension and welfare plans covering 100 or more participants must file the Form 5500 annually.
Understanding Form W-4: A Guide for HR Professionals
As an HR professional, navigating tax-related documents is important for ensuring seamless payroll processing for employees.
NIST's Revised Guidelines: Enhancing Healthcare Cybersecurity Compliance
As guardians of employees' well-being, employers know the critical importance of safeguarding healthcare data.
Business Associate Agreements
Understanding when to enter into a Business Associate Agreement is important for HR Professionals.
L.A. Care Health Plan's HIPAA Settlement: Lessons for HR Professionals
A recent HIPAA settlement serves as a critical reminder of the importance of HIPAA compliance and risk management for HR professionals.
HIPAA Compliance Made Simple: An Updated Risk Assessment Tool
The U.S. Department of Health and Human Services updated its risk assessment tool to help with compliance.
State-Mandated Time Off for School Activities: A Guide for HR Professionals
HR professionals play a vital role in helping organizations understand and implement state-mandated time-off policies for school activities.
Demystifying the HIPAA Risk Assessment for HR Professionals
In a world where data breaches are increasingly common, investing time and effort in HIPAA risk assessments is an essential part of HR's commitment to employee privacy and
Enhanced Control and Precision: MyEnroll360's New Hire Waiting Period Management
MyEnroll360 offers employers a remarkably flexible, granular, and logical framework for setting new hire benefit plan waiting periods.
Ensuring ACA Compliance: Guidelines for Opt-Out Incentives and Evidence of Other Health Coverage
Employers considering giving employees money to opt-out of employer-provided health coverage must navigate ACA rules carefully.
Simplify ACA Compliance While Entering Hours into MyEnroll360
For HR professionals seeking an efficient and hassle-free solution for Affordable Care Act (ACA) data collection and reporting, look no further than MyEnroll 360 .
Voluntary Self-Identification of Disability Form Updated
The Voluntary Self-Identification of Disability Form is an essential tool for HR professionals striving to promote workplace diversity and inclusivity.
Streamlining New Hire Waiting Periods: MyEnroll360's Customizable Controls for HR Professionals
MyEnroll360 empowers HR professionals with granular control over new hire waiting periods.
Navigating Summer Help and Affordable Care Act Compliance
As summer brings a surge in temporary employees, HR professionals must ensure compliance with the Affordable Care Act.
Employee Leave Benefits: A Guide for HR Professionals
Enhance Workforce Well-being with Comprehensive Employee Leave Benefits. Explore Types, State Laws, & Best Practices for HR Professionals. Read Now!
Safeguarding Personal Information: The Importance of Securing Paper Documents
Protecting Personal Information: Safeguarding Paper Documents in HR and Insurance Operations. Learn About Risks, Compliance, and Trust Preservation.
ACA Compliance Requirements for Employers: Avoiding Tax Penalties
Avoid ACA Penalties! Ensure Affordable Group Insurance Compliance. Protect Your Business & Employees. Stay Informed. Learn More!