Employee hours, eligibility determinations, and measurement periods moved out of spreadsheets into centralized ACA workflows.
Multi-State Employer Group ACA Reporting & Recordkeeping Client
ACA Reporting & Recordkeeping
ACA Reporting and Recordkeeping Administered End-to-End, Without the Gaps
Most ACA errors originate months before the filing deadline — in measurement period tracking, employee classification, and data gaps created when eligibility and hours data live in separate systems. BAS administers ACA from hours tracking through IRS filing in one connected process, so those gaps don't become audit exposure.
Forms 1094/1095 prepared, furnished, and filed by BAS
Measurement, administrative, and stability periods tracked continuously
ACA records and employee PDFs securely archived in MyEnroll360
WHAT BAS ADMINISTERS
ACA Service Scope
- Hours & Eligibility Tracking Employee hours and measurement period monitoring
- 1094/1095 Preparation Form generation and furnishing workflows
- Employee Furnishing Employee form delivery and access workflows
- IRS & State Filing Federal and state e-filing administration
- ACA Record Retention Secure archival and audit-ready recordkeeping
Same-Day Setup Account setup available
24/7 Form Access Online ACA forms, anytime
SOC 1 & 2 Certified Type II security controls
Federal + State Filing ACA filing support
Why Outsource
ACA Administration Breaks Down When Eligibility, Filing, and Recordkeeping Are Tracked Separately
Manual ACA administration creates measurement period gaps, filing errors, and audit exposure. BAS connects eligibility tracking, filing, and recordkeeping through one governed operational workflow.
Without BAS Manual ACA Administration Fragmented tracking, filing stress
- Hours and eligibility tracked manually in spreadsheets
- Measurement and stability periods missed or inconsistently applied
- 1094/1095 preparation becomes rushed and error-prone
- Filing and employee furnishing deadlines create operational stress
- Historical ACA records are difficult to retrieve during audits
With BAS Governed ACA Administration Centralized workflows through BAS
- Eligibility, hours tracking, filing, and archival operate through one governed workflow
- Measurement and stability periods tracked continuously with automated monitoring
- Forms prepared, furnished, and filed through structured workflows
- Employee forms archived and accessible online 24/7 through MyEnroll360
- ACA reporting remains audit-ready and centrally retained
MyEnroll360 In Action
Every ACA Workflow Connected.
Every ACA Workflow Connected.
Measurement Periods Tracked. Filing Workflows Coordinated.
ACA administration depends on coordinated workflows across employee hours, eligibility determination, measurement periods, form preparation, employee furnishing, IRS filing, and retention. BAS connects these workflows through a centralized operational system supported by MyEnroll360, part of the Compliance + Regulatory platform.
- Eligibility, hours tracking, filing, and retention workflows stay synchronized
- Filing deadlines and measurement periods are monitored continuously
- Historical employee forms and records remain accessible and audit-ready
What We Administer
Built for ACA Administration Accuracy and Operational Control
Hours & Eligibility Monitoring
Employee hours tracked and eligibility determinations supported through measurement, administrative, and stability period workflows.
1094/1095 Preparation & Filing
Forms 1094-B/C and 1095-B/C prepared, furnished to employees, and filed with the IRS and applicable states through structured workflows.
ACA Recordkeeping & Archival
Employee ACA forms and records securely archived with multi-year retention support and continuous retrieval access through MyEnroll360.
Alerts, Reporting & Dashboard Visibility
ACA dashboards, eligibility alerts, deadline monitoring, and employer reporting accessible through structured operational administration.
Administrative Scope
What BAS Handles for ACA Reporting and Recordkeeping
BAS administers ACA operational workflows from account setup and hours tracking through measurement periods, form preparation, filing, employee furnishing, archival, and ongoing reporting support, with documented execution through each workflow stage.
Responsibility Area What BAS Handles
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ACA Account Setup & Configuration
ACA employer setup with Applicable Large Employer (ALE) determination support, plan information configuration, measurement method selection, and tracking parameters established per employer workflow.
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Measurement, Administrative & Stability Period Tracking
Measurement periods, administrative periods, and stability periods tracked continuously for each employee. Look-back and monthly measurement method support available per employer ACA program design.
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Employee Hours Monitoring
Employee hours of service tracked from payroll or HRIS data. Hours monitoring supports ongoing eligibility determinations throughout the measurement period.
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Eligibility Determination Support
ACA eligibility determinations supported based on hours tracking and measurement period outcomes. Employer alert workflows activated when thresholds are reached per plan design.
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ACA Recordkeeping Administration
Centralized ACA records maintained throughout the year including eligibility history, hours data, form generation logs, filing records, and employee document archives.
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Forms 1094-B/C & 1095-B/C Preparation
ACA Forms 1094-B, 1094-C, 1095-B, and 1095-C prepared from tracked eligibility, coverage, and hours data. Form generation includes employer-level transmittal and employee-level reporting.
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Employee Furnishing Workflows
1095-B/C forms furnished to employees through electronic delivery or paper mailing workflows per applicable deadlines. Employee forms accessible online through MyEnroll360 after furnishing.
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IRS E-Filing
ACA forms transmitted to the IRS through approved e-filing workflows. Filing status tracked and confirmation maintained as part of the ACA recordkeeping archive.
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State Filing Support
ACA state filing support for applicable jurisdictions with individual mandate reporting requirements. State-specific filing workflows administered alongside federal IRS submissions.
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Employee PDF Archival
Employee 1095-B/C PDFs securely archived in MyEnroll360 with multi-year retention. Employees access historical forms online without contacting HR. Audit retrieval available on demand.
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ACA Dashboards & Reporting
ACA employer dashboards showing eligibility status, hours data, period tracking, filing status, and employee-level detail. Reporting available for employer review and audit support.
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Alerts & Deadline Monitoring
ACA employer alerts for eligibility thresholds, measurement period transitions, and filing deadlines. Monitoring supports ongoing operational awareness throughout the ACA calendar year.
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Prior-Year Filing Support
Prior-year ACA filing remediation and historical filing administration support available for employers with outstanding or corrected filing obligations from prior reporting years.
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Ongoing Account Management & Support
Dedicated ACA account management and operational support throughout the year, including data updates, eligibility changes, file corrections, and employee inquiry support.
How It Works
From Employee Hours Tracking to IRS Filing and Retention
Each step in the ACA administration lifecycle is handled through a governed operational workflow: tracking, monitoring, filing, and documented retention.
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ACA Rules, Tracking Methods, and Setup Configured
ACA employer profile configured with ALE determination support, measurement method selection (look-back or monthly), plan information, and tracking parameters established per employer workflow requirements.
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Employee Hours and Eligibility Monitoring Activated
Employee hours data loaded from payroll or HRIS sources. Continuous hours tracking active across the measurement period. Employer alerts activated for eligibility threshold events.
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Measurement and Stability Periods Tracked Continuously
Measurement, administrative, and stability periods tracked per employer design. Period transitions monitored with employer notifications. ACA dashboard updated continuously with current eligibility status.
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Forms Prepared, Furnished, and Filed
Forms 1094-B/C and 1095-B/C generated from tracked data. Employee forms furnished via electronic or paper workflows. IRS and applicable state e-filing completed with confirmation records maintained.
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Records Archived and Audit Reporting Maintained
Employee PDFs archived in MyEnroll360. ACA records retained with multi-year historical access. Audit reporting maintained and retrievable. Prior-year filing support available as needed.
Filing & Retention Controls
Filing, Retention, and Audit Controls Built Into the ACA Workflow
ACA administration requires disciplined operational controls around eligibility tracking, filing deadlines, employee furnishing, retention periods, and historical records. BAS structures these workflows into a governed operational process.
- Employee hours and eligibility tracked continuously through defined measurement periods
- Forms 1094/1095 prepared, furnished to employees, and filed with IRS and applicable states
- Employee PDF forms archived and accessible online through MyEnroll360
- Audit-ready ACA records retained with historical retrieval workflows available on demand
ACA administration is handled operationally. Legal determinations, tax advice, and ACA penalty calculations are the responsibility of the employer and their advisors.
Where ACA Administration Breaks Down
Hours Tracked Inconsistently
ACA eligibility determinations based on inconsistent hours data create filing errors and potential exposure for the employer.
Measurement Periods Missed
Missed stability period transitions create retroactive eligibility corrections that are operationally difficult to administer.
Forms Delayed or Error-Prone
Last-minute 1095 preparation without centralized data leads to furnishing errors and requires difficult filing corrections.
No Employee Access to Forms
Employees unable to access historical ACA forms generate repeated HR requests and delay personal tax filing workflows.
Records Hard to Retrieve
ACA records not centrally retained are difficult to produce during employer audits, increasing administrative burden.
Client Outcomes
ACA Reporting Moved Out of Manual Tracking and Into Governed Operational Workflows
Forms 1094/1095 preparation, furnishing, and filing deadlines became structured and operationally manageable.
Multi-State Employer Group ACA Reporting & Recordkeeping Client
Historical ACA records and employee forms became continuously accessible and audit-ready through centralized archival workflows.
Multi-State Employer Group ACA Reporting & Recordkeeping Client
Operational Proof
Where ACA Administration Breaks — and How BAS Resolves It
Hours Tracking Failure
Employee Hours Are Not Tracked Consistently
Eligibility determinations based on incomplete hours data create filing gaps and potential employer exposure.
BAS Centralizes Hours Tracking and Eligibility Monitoring Through Structured Workflows
- Employee hours loaded from payroll or HRIS data and tracked continuously throughout the measurement period
- Eligibility thresholds trigger employer alerts to support timely operational decisions
Measurement Period Failure
Measurement and Stability Periods Are Missed
Retroactive eligibility corrections created by missed period transitions are operationally difficult to administer.
Automated Monitoring and Alerts Maintain Ongoing ACA Period Governance
- Measurement, administrative, and stability periods tracked continuously per employer design
- Period transition events generate employer notifications before deadlines are reached
Filing Preparation Failure
1094/1095 Preparation Becomes Last-Minute and Error-Prone
Year-end 1095 preparation without centralized data creates furnishing errors and requires difficult filing corrections.
BAS Manages Form Preparation, Furnishing, Filing, and Archival Workflows End-to-End
- Forms generated from tracked eligibility and coverage data, not assembled at year end from disconnected sources
- Furnishing and e-filing administered through structured workflows with confirmation records maintained
Common Questions
ACA Reporting & Recordkeeping — Frequently Asked Questions
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BAS ACA reporting services include account setup and configuration, employee hours monitoring, measurement and stability period tracking, eligibility determination support, ACA recordkeeping administration, Forms 1094-B/C and 1095-B/C preparation, employee furnishing, IRS e-filing, state filing support, employee PDF archival, ACA dashboards and reporting, alerts and deadline monitoring, prior-year filing support, and ongoing account management, all administered by BAS.