Administer MEWA operations without taking on governance.
BAS operates as a non-fiduciary Service Agent, administering enrollment, billing, and reporting while the MEWA retains its governance and fiduciary responsibilities.
MEWA Administration
MEWA Benefits Administration Built for Plan-Level Control
MEWAs operate under a regulatory framework most administrators aren't equipped to support: state filings, non-fiduciary service agent requirements, and multi-employer coordination that doesn't fit standard platforms. BAS serves as a non-fiduciary Service Agent — administering employer adoption, enrollment, premium coordination, and compliance documentation in an operating model built specifically for MEWAs.
MEWA-level administration without BAS becoming the sponsor or fiduciary
Participating employer onboarding, enrollment, billing, and reporting workflows
Premium coordination, reconciliation, and carrier data exchange support
WHAT BAS ADMINISTERS
MEWA Administration Scope
- Employer Adoption Onboarding agreements, census, and plan setup
- MEWA Eligibility Rules Plan-level eligibility and contribution configuration
- Premium Coordination Billing, payable prep, and reconciliation support
- COBRA / ACA Support MEWA-level compliance documentation workflows
- Carrier Data Exchange EDI / API coordination for enrollment and eligibility
35+ Years administering MEWA programs
4–6 Month Discovery and implementation framework
MEWA + Non-MEWA Structure support
U.S.-Based Operations and support
Why Outsource
MEWA Administration Breaks Down When Governance, Premiums, and Employer Data Are Disconnected
Fragmented MEWA administration creates premium reconciliation gaps, employer onboarding breakdowns, and compliance documentation risk. BAS connects these workflows through a governed operating model.
Without BAS Disconnected MEWA Operations Fragmented workflows, inconsistent employer experience
- Employer adoption, billing, and enrollment are tracked separately without coordination
- Premium payables and reconciliation rely on manual coordination without documented workflows
- Brokers, carriers, trustees, and employer groups lack shared operational visibility
- COBRA and ACA workflows handled inconsistently across participating employers
- Documentation and audit trails are fragmented across employers and billing periods
With BAS Governed MEWA Administration Connected workflows, structured operating model
- MEWA workflows are administered through one structured operating model
- Employer adoption, enrollment, billing, and reporting stay connected within the same system
- Premium payables are prepared with reconciliation support and documented audit records
- COBRA and ACA workflows are supported at the appropriate MEWA plan level
- Trustees, brokers, and employer groups receive role-appropriate visibility
MyEnroll360 in Action
Every MEWA Workflow Connected. No Fragmented Administration.
MEWA administration requires coordinated workflows across participating employers, plan rules, premium banking, carrier reporting, COBRA and ACA administration, broker compensation, and compliance documentation. BAS connects these workflows through structured administration without assuming the MEWA's sponsor or fiduciary role. Explore Plan Administration services to see how MEWA fits within BAS's broader program capabilities.
- Employer adoption, enrollment, billing, and reporting operate through one governed workflow
- Premium payable preparation and reconciliation support remain connected to enrollment and billing activity
- Trustees, brokers, and participating employers receive role-appropriate visibility
Service Capabilities
Built for MEWA Administration Complexity
Onboard participating employers through one structured process.
Adoption agreements, onboarding, census collection, eligibility configuration, and plan setup administered through a structured workflow.
Coordinate premium banking without taking ownership of funds.
Premium billing, payable preparation, bank file reconciliation support, and delinquency tracking coordinated without BAS taking ownership of MEWA premium funds.
Keep compliance documentation current at the MEWA level.
COBRA administration, ACA reporting support, Form M-1 and Form 5500 documentation support, and compliance documentation maintained at the plan level.
Administrative Scope
What BAS Supports as MEWA Service Agent
BAS administers the operational workflows required to support MEWA benefit plans while the MEWA retains its governance, fiduciary, and legal responsibilities, from implementation through ongoing employer adoption, billing, compliance support, and reporting.
MEWA SERVICE AGENT SCOPE
From implementation through ongoing employer adoption
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MEWA Implementation Planning
MEWA structure, stakeholders, plan portfolio, participating employers, and broker relationships confirmed. Administration scope, system configuration, and implementation timeline established.
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Participating Employer Adoption
Employer adoption agreements, onboarding workflows, and plan setup administered for each participating employer group joining the MEWA benefit program.
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Enrollment Management
Employee enrollment administered through the portal with MEWA-level plan options, eligibility rules, deadline tracking, and confirmation records maintained per employer group.
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MEWA-Level COBRA Administration Support
COBRA qualifying event notices, election tracking, premium billing, and administration workflows supported at the MEWA plan level across participating employers.
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ACA Reporting Support
ACA 1094-B / 1095-B or 1094-C / 1095-C reporting support maintained for the MEWA plan population, including offer-of-coverage data collection and IRS filing preparation support.
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Employer Census Collection & Data Scrubbing
Census data collected, validated, and loaded for each participating employer, with employee records, dependent data, and coverage elections maintained with data quality controls.
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Eligibility, Contribution & Termination Rules
MEWA-level eligibility rules, contribution structures, waiting periods, and termination workflows configured and enforced across participating employer groups.
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Carrier EDI / API Coordination
Carrier data exchange files and API connections maintained for enrollment, eligibility, and termination updates across the MEWA's carrier portfolio.
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Bank File Reconciliation Support
Daily bank file reconciliation support coordinated between premium payables and the MEWA's banking institution, without BAS taking ownership of MEWA premium funds.
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Broker Compensation Administration Support
Broker compensation reporting and administration support maintained within the MEWA operating model, keeping advisors informed without involving them in operational workflows.
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Trustee / Leadership Reporting
400+ standard reports available at the MEWA, employer group, broker, and carrier level: enrollment activity, billing status, compliance documentation, and audit records accessible on demand.
How It Works
From MEWA Structure to Ongoing Plan Administration
Each step in the MEWA administration lifecycle follows a structured workflow: confirmed, configured, and activated before ongoing employer and plan administration continues.
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MEWA Structure and Stakeholders Confirmed
MEWA governance structure, trustee relationships, participating employers, plan portfolio, broker arrangements, and administration requirements confirmed. Implementation scope and timeline established.
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Employer Adoption and Plan Rules Configured
Participating employers configured with adoption agreements, eligibility rules, contribution structures, employee classes, and MEWA-level plan options set up per employer group.
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Census Data, Plans, Rates, and Billing Built
Census data collected and validated, plan and carrier configurations loaded, contribution rates established, premium billing workflows built, and bank file reconciliation processes confirmed.
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Enrollment, Carrier Files, and Premium Workflows Activated
Enrollment portal activated for participating employers, carrier data exchange files enabled, premium billing workflows initiated, and role-based access provisioned for administrators, brokers, and trustee leadership.
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Reporting, Reconciliation, and Administration Continue
Ongoing enrollment changes, premium reconciliation support, COBRA and ACA workflows, compliance documentation, trustee and broker reporting, and employer support maintained across the MEWA program.
Governance & Financial Controls
MEWA Governance and Financial Controls Built Into the Operating Model
BAS supports MEWA administration as a Service Agent, helping operationalize enrollment, billing, premium coordination, reporting, and documentation workflows while preserving the MEWA's governance and fiduciary responsibilities. Role separation, premium banking controls, and audit documentation are structured into each workflow.
- BAS operates as non-fiduciary Service Agent. MEWA retains sponsor and fiduciary responsibilities
- Premium payable documentation prepared and reconciled without BAS owning MEWA premium funds
- MEWA-level COBRA and ACA workflows administered consistently across participating employers
- Audit documentation and compliance records maintained across employers, billing, and enrollment activity
BAS administers MEWA benefit plan workflows operationally as a Service Agent. Legal plan governance, fiduciary responsibilities, and MEWA sponsorship remain with the MEWA trustees or governing body.
Where MEWA Administration Breaks Down
Role Boundaries Become Unclear
Without explicit Service Agent scope, operational responsibilities blur between trustees, brokers, administrators, and participating employers, creating accountability gaps and compliance risk.
Premium Reconciliation Breaks Down
Premium payables tracked manually across employer groups without documented reconciliation workflows creates bank file discrepancies and delinquency blind spots.
Employer Adoption Workflows Fragment
Each new participating employer requires a structured adoption agreement, census process, and plan setup. Without documented workflows, adoption becomes ad-hoc and error-prone.
COBRA and ACA Drift by Employer
COBRA qualifying events and ACA reporting obligations handled differently across participating employers, creating inconsistencies that expose the MEWA plan to compliance risk.
Brokers Pulled Into Daily Operations
Without a governed administration model, brokers fill operational gaps, supporting enrollment, billing questions, and compliance issues rather than advising on the benefit program.
Client Outcomes
MEWA Administration Moved out of Fragmented Operations and into a Governed Workflow Model
Participating employer onboarding, plan rules, and enrollment workflows were connected through one structured MEWA administration model without manual coordination between employers and administrators.
MEWA Benefits Program MULTIPLE EMPLOYER WELFARE ARRANGEMENT CLIENT
Premium billing, payable preparation, and reconciliation support moved out of manual tracking into documented operating workflows connected to enrollment and eligibility data within the same system.
MEWA Benefits Program MULTIPLE EMPLOYER WELFARE ARRANGEMENT CLIENT
Trustees, brokers, and participating employers gained clearer visibility into enrollment, billing, compliance documentation, and reporting activity through role-appropriate access within the administration model.
MEWA Benefits Program MULTIPLE EMPLOYER WELFARE ARRANGEMENT CLIENT
Operational Challenges
Where MEWA Administration Breaks — and How BAS Resolves It
Role Confusion
Fiduciary and Service Roles Become Blurred Across the MEWA
Administrative accountability gaps create compliance exposure.
BAS Operates as Service Agent While the MEWA Retains Sponsor and Fiduciary Responsibilities
- Explicit Service Agent scope documented and maintained in the operating model
- Trustee direction respected: BAS administers workflows, not plan governance
Banking Complexity
Premium Banking Becomes Hard to Reconcile Across Participating Employers
Manual tracking creates bank file discrepancies and delinquency gaps.
BAS Prepares Payable Documentation and Reconciles Bank Activity Files Without Assuming MEWA Banking Authority
- Premium payable documentation prepared and reconciled within documented workflows
- MEWA's banking institution retains payment authority throughout the process
Adoption Breakdown
Employer Adoption Workflows Fragment as the MEWA Grows
Ad-hoc onboarding creates data quality gaps and inconsistent setup.
Employer Adoption Agreements, Onboarding, Census Collection, and Plan Setup Follow Structured Workflows
- Adoption agreements, census collection, and plan configuration follow documented process
- Consistent employer onboarding reduces setup errors and delays
Compliance Drift
COBRA and ACA Requirements Drift by Employer Across the MEWA
Inconsistent compliance workflows across participating employers.
Plan-Level Administration Workflows Support Consistent MEWA-Level Compliance Documentation
- COBRA qualifying events and ACA reporting workflows administered at the MEWA plan level
- Consistent compliance documentation maintained regardless of employer group
Advisor Burden
Brokers Are Pulled Into Daily MEWA Administration Tasks
Advisors fill operational gaps instead of advising the MEWA program.
BAS Administers Operational Workflows While Maintaining Broker Visibility and Compensation Support
- Broker and consultant visibility maintained through portal access and reporting
- Broker compensation administration supported without pulling advisors into operations
Common Questions
MEWA Benefits Plan Administration — Frequently Asked Questions
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MEWA implementation planning, participating employer adoption workflows, census collection and data scrubbing, eligibility and contribution rule configuration, enrollment management, premium billing and payable preparation, bank file reconciliation support, carrier EDI and API coordination, MEWA-level COBRA administration support, ACA reporting support, broker compensation administration support, and trustee and leadership reporting, all administered through a governed operating model.