Premium rates configured by location and expense allocations structured by cost center moved out of manual spreadsheet maintenance into governed billing workflows.
Multi-Location Employer LOCATION-BASED BILLING CLIENT
Location-Based Billing
Location-Based Premium Billing and Expense Allocation Administered Across Sites, Cost Centers, and Divisions
Organizations with employees across multiple sites, divisions, or cost centers face a billing challenge standard systems don't solve: allocating premium costs accurately while keeping carrier reporting consolidated. BAS administers location-based billing with premium rates by location, expense allocation across cost centers, and monthly remittance reconciliation without spreadsheet overhead.
Premium rates configured by location, site, or region
Expense allocations split across cost centers and divisions
Carrier premium reporting and remittance reconciliation by location
WHAT BAS ADMINISTERS
Location-Based Billing Scope
- Location Premium Setup Premium rates configured by site, region, or office
- Expense Allocation Rules Cost center and division allocation structure
- Location Billing Reports Premium reporting and invoicing by location
- Cost Center Reconciliation Allocation accuracy and monthly reconciliation
- Carrier Premium Remittance Remittance reporting by location or group
Multi-Location Support Unlimited locations per employer group
Flexible Cost Centers Any expense type or allocation structure
SOC 2 Type II Audited data security controls
35+ Years Billing Premium billing administration expertise
Real-Time Reconciliation Automated premium tracking and allocation
Why Outsource
Location-Based Premium Billing Breaks Down When Rates, Allocations, and Reporting Are Managed Separately
Multi-location premium billing without a structured allocation framework creates misallocated employer contributions, carrier reporting errors, and reconciliation failures. BAS structures it into a governed billing workflow.
Without BAS Manual Location Billing Fragmented rates and misallocated expenses
- HR and finance manually track premium rates across multiple sites
- Employer contributions are allocated inconsistently across cost centers
- Location-specific carrier premiums require manual spreadsheet reconciliation
- New locations or plan changes require manual updates across multiple systems
- Finance and accounting receive billing data without location context
With BAS Governed Location Billing Structured premiums and allocations through BAS
- Premium rates configured per location, region, or site in MyEnroll360
- Expense allocations structured across cost centers and divisions
- Location billing reports and carrier premium reconciliation delivered on schedule
- New locations and plan changes configured through BAS account management
- Finance and accounting receive billing data by location, cost center, and expense type
MyEnroll360 in Action
Every Location Billing Workflow Connected.
Every Location Billing Workflow Connected.
No Misallocated Premiums. No Manual Expense Tracking.
Location-based premium billing requires coordinated workflows across site-specific premium rates, employer contribution rules, expense type codes, cost center allocations, invoice splits, carrier premium reporting, and monthly remittance reconciliation. BAS connects these workflows through structured administration supported by MyEnroll360, part of the Premium Billing service category.
- Premium rates configured by location, region, or site, with no manual spreadsheet maintenance
- Employer contributions allocated across cost centers and divisions with structured expense codes
- Location billing reports and carrier premium remittance reconciled within a single administrative system
What We Administer
Built for Multi-Location Premium Billing Operations
Location Premium Setup
Benefit plans and premium rates configured by location, site, or region, supporting employers with multi-state, multi-office, or division-based premium structures.
Expense Allocation Rules
Employer contribution expense allocations structured across cost centers, divisions, and expense type codes for accounting and finance reporting accuracy.
Location Billing Reports
Premium billing reports delivered by location, cost center, or division, giving HR, finance, and accounting teams structured data for journal entries and reconciliation.
Carrier Premium Remittance
Carrier premium reporting and remittance workflows managed across location groups with monthly reconciliation connecting collected premiums and employer contributions.
Administrative Scope
What BAS Handles for Location-Based Billing
BAS administers location-based premium billing from setup and location mapping through expense allocation configuration, billing reports, cost center reconciliation, and carrier premium remittance.
Responsibility Area What BAS Handles
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Location and Employer Setup
Employer locations, sites, and regions configured in the billing system with appropriate group structures, benefit plan assignments, and premium amounts.
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Benefit Class and Plan Setup by Location
Benefit classes configured per location with plan assignments, premium amounts, contribution rates, and employer split percentages reflecting location-specific plan structures.
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Expense Type Code Configuration
Expense type codes assigned to benefit plans and premium amounts to support employer cost center and division allocation workflows in accounting systems.
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Invoice Split Configuration
Billing invoice splits configured by location, cost center, or division so finance teams receive billing data with the allocation structure built in.
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SFTP Setup for Enrollment Data
SFTP connection established for secure employer enrollment data file exchange supporting location-based enrollment and premium billing updates.
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Carrier Setup by Location Group
Carriers set up per location group with appropriate premium amounts, billing schedules, and remittance workflows to match employer carrier structure.
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Location Billing Reports
Premium billing reports generated by location, site, or region, delivering employee-level billing detail with location and cost center context for finance teams.
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Expense Allocation Reports
Expense allocation reports generated showing employer contributions by cost center, division, and expense type code, structured for direct use in accounting and payroll systems.
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Monthly Premium Remittance Reconciliation
Monthly carrier premium remittance reconciliation across location groups, connecting collected premiums, employer contributions, and outstanding balances in one report.
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Enrollment Change Processing by Location
Enrollment changes processed by location with premium updates, carrier reporting changes, and allocation adjustments applied when employees change sites or plans.
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New Location and Plan Change Onboarding
New locations, benefit classes, or plan changes configured through account management — premium amounts, expense codes, and carrier setups updated to match employer structure.
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Client Training and Account Management
Administrator training and dedicated account management for ongoing location billing configuration, expense allocation updates, and operational reporting support.
How It Works
From Location Setup to Ongoing Allocation Reports and Remittance Reconciliation
Each phase of the location-based billing lifecycle moves through a defined workflow — from initial location mapping through expense allocation configuration, billing reports, and monthly remittance.
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Contracting and Discovery
Scope of location-based billing confirmed. Employer locations, benefit plans, premium structures, expense types, and reporting requirements identified before implementation begins.
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Location and Cost Center Mapping
Locations, cost centers, expense type codes, and division structures mapped to benefit classes and plan assignments — establishing the allocation framework before configuration.
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Premium Rates, Allocations, and Carriers Configured
Benefit plans, premium amounts, expense codes, invoice splits, and carrier setups configured per location group in MyEnroll360 — matching employer plan structure and finance reporting requirements.
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Billing Reports and Allocation Setup Reviewed
Location billing reports, expense allocation outputs, and remittance workflows reviewed by employer before go-live. Administrator training completed and file exchange tested.
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Billing, Allocation Reports, and Remittance Continue
Location billing reports, expense allocation outputs, and monthly carrier remittance reconciliation delivered on schedule. New locations and plan changes managed through account management.
Billing Controls
Allocation, Collection, and Receivables Controls Built Into Location-Based Billing
Location-based premium billing requires disciplined controls around site-specific premium amounts, expense type allocations, cost center splits, carrier reporting, and monthly remittance reconciliation. BAS structures these workflows into a governed location billing process.
- Premium rates configured by location, site, or region
- Expense allocation by cost center, division, and expense type code
- Invoice splits and carrier reporting by location group
- Monthly remittance reconciliation across all location groups
Location-based billing workflows are administered operationally. BAS does not determine employer location structures, plan design, or cost center allocation policy — those decisions remain with the employer.
Where Location Billing Breaks Down
Location Premium Misalignment
Premium rates maintained separately for each location create misalignment between enrollment data, carrier invoices, and billing reports.
Expense Allocation Errors
Employer contributions allocated manually across cost centers create accounting errors when location data is not connected to billing system outputs.
Cost Center Reporting Gaps
Finance and accounting teams receive billing data without location context, requiring manual re-mapping before cost center reports can be produced.
Missing Carrier Premium Data
Carrier invoices by location group require reconciliation against billing system data — gaps appear when carrier setup does not match the employer location structure.
Manual Remittance Reconciliation
Monthly carrier premium remittance across multiple locations requires manual spreadsheet reconciliation without structured location-based remittance reporting.
Client Outcomes
Location-Based Premium Billing Moved out of Manual Tracking and into Structured Allocation and Remittance Workflows
Location billing reports and expense allocation outputs gave finance and accounting teams structured data connected to cost centers and division codes.
Multi-Location Employer LOCATION-BASED BILLING CLIENT
Monthly carrier premium remittance reconciliation across all location groups replaced manual spreadsheet matching with a repeatable structured process.
Multi-Location Employer LOCATION-BASED BILLING CLIENT
Operational Proof
Where Location-Based Billing Breaks — and How BAS Resolves It
Premium Rate Fragmentation
Premium Rates Differ by Location — Manual Tracking Creates Billing Errors Across Sites
No centralized system for location-specific premium rates requires manual spreadsheet updates for every plan and site combination.
Premium Rates Configured per Location by BAS — No Manual Spreadsheet Maintenance
- Location-specific benefit classes and premium amounts configured in the billing system
- Plan changes updated through account management — rates propagate to billing and reporting
Cost Center Allocation Gaps
Finance Receives Billing Data Without Location Context — Cost Center Reports Require Manual Re-Mapping
Accounting teams rebuild cost center allocation reports manually because billing data does not include expense type or division codes.
Expense Type Codes and Cost Center Allocations Built Into Billing Reports at Source
- Expense type codes assigned to plans — allocation reports delivered with cost center structure built in
- Invoice splits configured so finance receives location-contextualized billing data directly
Remittance Reconciliation
Monthly Carrier Remittance Across Multiple Locations Requires Manual Spreadsheet Reconciliation
Carrier invoices by location group cannot be reconciled against billing system data without structured remittance reporting.
Monthly Carrier Premium Remittance Reconciliation Delivered Across All Location Groups
- Carriers configured per location group — remittance reporting connects collected premiums and employer contributions
- Monthly reconciliation delivered on schedule — no manual matching across carrier invoices and billing system data
Common Questions
Location-Based Billing — Frequently Asked Questions
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BAS Location-Based Billing includes employer location and site setup, benefit class and plan configuration by location, expense type code assignment, cost center and division allocation structure, invoice split configuration, SFTP setup for enrollment data, carrier setup by location group, location billing reports, expense allocation reports, and monthly carrier premium remittance reconciliation.