Managing Location Premium Billing Invoice Recipients

Employers that engage BAS for Location Premium Billing Services, along with their authorized insurance brokers, can manage the distribution of monthly location premium invoices. Location premium invoices are accessed through the Manage Invoice Recipient application within MyEnroll360. MyEnroll360 is an operational tool used by clients to submit and manage information so BAS personnel can perform billing and administrative services.

What Is a Location?

A location is a single employing entity within a client’s overall account structure. Each location may have its own Location Administrators (“LA”). These administrators may be assigned different system access levels and application roles depending on the client’s administrative needs.

What Is a Location Billing Invoice?

Clients that use BAS’ Location Premium Billing Services allocate monthly group insurance premiums to their individual employing locations. MyEnroll360 is used by clients to submit and organize this information so BAS can perform billing administration services. BAS then generates location-level monthly invoices and distributes them by email to designated recipients.

What Is a Location Invoice Recipient?

A Location Invoice Recipient (“LIR”) is the individual or email address designated to receive a location’s monthly premium invoices. LIRs may include:

• A location’s full-rights Administrator (Location Administrator or “LA”)
• A Client’s Master Administrator (a user with access across all locations in the client’s account)
• A shared email box used by the client or location to receive invoices (Mailbox Invoice Recipient)

Mailbox recipients can be useful when organizations want invoices delivered to a centralized email address accessible by multiple staff members.

Invoice Recipient Application Rules and Requirements

The Invoice Recipient Manager application allows authorized users to quickly add, edit, or terminate individuals designated to receive monthly location invoices.

Primary Invoice Recipient (PIR)

• Each location must have one Primary Invoice Recipient.
• Only one PIR may be assigned per location.
• The PIR must be an individual with a unique email address and cannot be a shared mailbox.
• A PIR cannot be terminated directly. Instead, the PIR must be replaced to ensure that each location always has a designated recipient for invoice communications.

When replacing a PIR, the system automatically converts the previous PIR to a Secondary Invoice Recipient. If the previous PIR should not remain on the distribution list, the user can then remove that secondary designation.

Secondary Invoice Recipients (SIRs)

Secondary Invoice Recipients are optional additional recipients of the monthly invoice notifications.

• A location may have multiple SIRs.
• SIRs may include individuals or shared mailboxes.
• Up to three SIRs may be assigned for a location.
• The combined character count of all recipient email addresses (Primary and Secondary) cannot exceed 100 characters.

Managing Email Character Limits

If the total character count exceeds the system limit, clients may choose to create a shared mailbox within their internal email system. That mailbox can then be designated as a Secondary Invoice Recipient and accessed by multiple individuals.

Accessing the Invoice Recipient Manager

Authorized users can access the Invoice Recipient Manager application through the MyEnroll360 system menu or by using the Global Search feature.

Need Assistance?

Clients who need assistance managing invoice recipients or have questions about Location Premium Billing Services can contact their BAS Account Manager or reach the BAS service team at service@basusa.com.