Questions about your benefits? Contact your HR administrator.

COBRA

Question of the Week - Distribution of COBRA Initial Rights Notice

Q.- Do we have to mail our COBRA Initial Rights Notice to employees or can we distribute it as part of our benefits enrollment package?

1 min read By BAS
Businesswoman celebrating at computer — benefits enrollment milestone achievement

Q.- Do we have to mail our COBRA Initial Rights Notice to employees or can we distribute it as part of our benefits enrollment package?

A.- COBRA requires the plan to provide the initial notice to “each covered employee and spouse of the employee (if any).” You may include it in your benefits enrollment materials, but consider addressing the enrollment material to “employee and spouse.” You should also have a process to confirm that the benefits enrollment materials are actually provided. Under the COBRA rules, the notice is considered to be “furnished” as of the date of mailing, if mailed by first-class, certified, or express mail, or as of the date of electronic transmission, if transmitted electronically. Consider how the benefits guide is distributed in order to document timely distribution.

Benefit Allocation Systems (BAS) provides online solutions for: Employee Benefits Enrollment; COBRA; Flexible Spending Accounts (FSAs); Health Reimbursement Accounts (HRAs); Leave of Absence Premium Billing (LOA); Affordable Care Act Record Keeping, Compliance & IRS Reporting (ACA); Group Insurance Premium Billing; Property & Casualty Premium Billing; and Payroll Integration.

MyEnroll360 integrates with major insurance carriers for enrollment eligibility management (e.g., Blue Cross, Blue Shield, Aetna, United Health Care, Kaiser, CIGNA and others), and with leading payroll platforms for enrollment deduction management (e.g., Workday, ADP, Paylocity, PayCor, UKG, and others).

This article is for informational purposes only and is not intended as legal, tax, or benefits advice. Readers should not rely on this information for taking (or not taking) any action relating to employment, compliance, or benefits. Always consult with a qualified professional before making decisions based on this content.

Topics
Question of the Week COBRA

Benefits Administration Updates

Receive Benefits Administration Updates from BAS

Practical compliance and administration guidance delivered directly to your inbox. Unsubscribe anytime.